Why we think Xero is the best software for schools

When it comes to managing school finances, having the right tools makes all the difference. For many schools and trusts across the UK, Xero is quickly becoming the go-to accounting platform, and for good reason.

At XfE, we use Xero as the core of the finance systems we build for schools. It’s modern, cloud-based, and designed to make accounting simpler, faster, and more accessible. But we also know that schools need more than just good accounting software. That’s why we’ve built an ecosystem of tools and support around Xero, including our own custom-built app created specifically with schools in mind.

So, why is Xero such a good fit for schools? And what does XfE add to the experience?

Why schools love Xero

Xero brings a lot to the table for schools and MATs looking to modernise their finance systems:

• Cloud-based access – Log in from anywhere, on any device. Perfect for busy school teams and multi-academy trusts.
• Real-time reporting – No more waiting for month-end. Xero gives you a live view of your finances, budgets, and spend.
• User-friendly design – Unlike traditional finance systems, Xero is clean, intuitive, and easy for both finance and non-finance staff to use.
• Seamless integration – Xero connects with hundreds of apps, making it flexible enough to build around your specific needs.

For schools, this means less paperwork, better visibility, and more time spent focusing on pupils.

Where XfE steps in

Xero is brilliant, but schools have very specific needs that go beyond standard accounting. That’s where we come in.

At XfE, we don’t just help you use Xero, we tailor it for education. We bring together Xero, a curated set of trusted apps (like ApprovalMax, Lightyear, and Fathom), and our own XfE app to give you a complete, education-focused finance system.

(Hey - Could we list out some specifics from the app here? - Ash)

One connected system. Full support.

We handle the setup, training, and ongoing support so you’re never left to figure it out alone. Whether you're a single school or a growing trust, we create a joined-up system that works around you.

So yes Xero is fantastic for schools. But with XfE, you get even more: a school-specific portal, the right integrations, and a team of experts to back you up.

Want to see it in action?
Get in touch to find out how we can build the right system for your school.

‍